Admission Policy

The regulations are adopted from “The Khyber Medical University Admission Regulations, 2017” in terms of 29(1) (c) of The Khyber Pakhtunkhwa Universities Act, 2012 (amended 2016)

1. These Regulations shall come into force at once.
2. In these Regulations, unless the context otherwise requires, certain common expressions shall have the same meanings as assigned to them under Section 2 of the Khyber Pakhtunkhwa Universities Act, 2012.
3. “Admission” means enrolment of a qualified student in an approved discipline by an Admission Committee constituted by the Vice-Chancellor provided the admission so made is confirmed by the Vice-Chancellor for enrolment and registration under these Regulations.
4. “Selection Committee” means a committee appointed for testing, interviewing, and examining the suitability of candidates for admission and selecting candidates for admission for approval by the Vice-Chancellor under these Regulations.
5. “Registration” means the entry of the candidate enrolled in a class in the University Students Register by the Registrar after full verification of eligibility and particulars of a student after payment of prescribed fee and the issue of a serially numbered Registration Card in token of completion of admission and the grant of privileges appurtenant to it.
6. “Migration Certificate” means the certificate of transfer of a student on a roll in an institution within the jurisdiction of another University or Board of Intermediate and Secondary Education or any other teaching Institutes, constituent or affiliated college of the University with the consent of the respective institutions provided that the student is eligible for admission under these Regulations and in conformity to the section 24 of KMU Admission Regulations 2017. e. “Transfer Certificate” means the certificate granted to a student of having attended a college or teaching Institute within the jurisdiction of KMU for admission in a corresponding class in another college or University teaching Institute within the jurisdiction of this University as per section 25 of the KMU Admissions Regulations 2017.
7. Admission to higher education level not being a matter of right shall be selective based on merit, aptitude, and ability to benefit from a particular stream of learning and subject to availability of academic and physical facilities but it shall be without any discrimination on account of caste, creed, color or sex with the exception in case of reservations on account of belonging to a particular segment of the population as may be determined by the Syndicate in each case.
8. As far as possible seats for each class shall be fixed well in advance before the beginning of each session and announced by public notice.
9. Applications for admission in any degree program of the institute shall be invited by the principal (MAKIHS) Admission through advertisement by newspaper or media for the stipulated number of seats in the prescribed form to reach the Principal of the Institute for concerned by the fixed date.
10. Applications for admission in any degree program of the institute in the prescribed form and complete in all respects must reach the office of the Head of the institute concerned within the stipulated period mentioned in the advertisement.
11. Applications for admission shall be scrutinized by the Selection & Admission Committee comprising of the following members: –
12. Composition of Scrutiny & Admission Committee
13. Shakirullah (Principal MAKIHS)              Chairman
14. Uzair Khan(Chairman MAKIHS) Member
15. Syed Waqar Ahmad (Managing Director MAKIHS) Member
16. Fawad Khan (Administrator)                                     Members

1. TORs for the Scrutiny of applications:
2. The committee shall scrutinize admission application forms for the respective advertised program in light of the approved eligibility criteria/advertisement and accord weightage as per the prescribed criterion.
3. The committee shall complete the assigned task within the prescribed time limit.

• The committee shall be responsible to address the concerns of the applicants regarding their ineligibility (if any) and weightage accorded in the merit.

1. TORs after the scrutiny of applications:
2. The committee shall evaluate the candidates in light of the eligibility and selection criteria.
3. The committee shall conduct a test/interview (where applicable) and select suitable candidates for admission.
4. The committee shall submit the recommendation of selected candidates for admission to the Directorate of Admissions.
5. The committee shall also be responsible to review the admission policy from time to time and suggest changes for consideration and approval by the Competent Authority.
6. All admissions shall be made strictly on merit. The Selection Committee shall prepare and notify a statement indicating the relevant weightage assigned to the following factors of merit-based on which admissions shall be granted
   1. Performance of the candidates based on the laid down criteria.
   2. Performance in the interview. (Where applicable)
   3. Any other factor that the Selection Committee may consider relevant with the prior approval of the competent authority.
7. If any candidate fails to appear before the Selection Committee for an interview at the fixed time, he/she shall not be considered for admission.
8. Admission granted by the Selection Committee shall be provisional and will not mean any commitment or entail any legal liability till it is approved by the Vice Chancellor.
9. In case of doubtful or undefined validity of any academic qualification as equivalent to a recognized examination the provisional admission shall be subject to the verification or recognition of the qualification by the Equivalence Committee of the Academic Council or relevant regulatory body/council.
10. All applications shall have the following enclosures
11. Attested photocopies of all the certificates, degrees, and transcripts of examinations passed.
12. Character certificate from the institution last attended or in case of private candidate a certificate of good character signed by a Magistrate First Class, Councilor of District Govt: Nazim or MPA of the area, a Notary Public or Headmaster / Mistress of the High School or any other officer of the Education Institute of equal or higher rank.
13. Income certificate from the guardian’s employer or revenue or Income Tax Officer or a Magistrate first-class or an affidavit attested by a Notary Public.
14. Medical certificate from a registered medical practitioner holding at least an MBBS degree from a recognized University.
15. Three passport size photographs.
16. Migration certificate in the case of students who have passed the last qualifying examination from some other University / Board of Pakistan.
17. Original documents shall be produced at the time of interview.
18. An undertaking on judicial stamp paper according to the prescribed format.
19. All applications must be sent by Registered Post or by hand to reach the concerned institute/college on or before the last date of admission. Application form received after the due date shall not be entertained unless the prescribed application/prospectus fee has been deposited on or before the due date
20. Every application should be accompanied by an undertaking on Judicial Stamp Paper by the applicant, countersigned by his guardian that he/she would abide by the Statutes, Rules, and Regulations of the institute and instructions to him from time to time by his/her teachers, Managing Director, Chairmen of the Institutes and the Principal of the College.
21. Eligibility: –
22. Bachelor of Science in Nursing (BSN)

Selection:  Selection of candidates to BSN program shall be based upon,

1. KMU- Centralized Admission Test (Min 40% marks)
2. Matric with Science Subjects Biology, Chemistry, Physics, & Mathematics (Min 55% marks)
3. Intermediate with Pre- Medical Subjects Biology, Chemistry, & Physics. (Min 50% marks)
4. Satisfactory interview with Selection Committee
5. Academic record (40%) & Interview (20%)
6. Withdrawal:
7. Students may be allowed to withdraw from a course during 4-6 weeks of the semester. In such a case the transcript shall record that the student enrolled in the course and withdrew. Consequently, grade W will be awarded to the student which shall have no impact on the calculation of the CGPA of the student.
8. A student withdrawing after the 6th week shall be automatically awarded an “F” grade which shall count in the GPA and stay on the transcript. (HEC Policy guidelines,8.4 and 8.5)
9. Cancellation Of Enrolment

If a student fails to attend any lecture during the first four weeks after the commencement of the classes as per the announced schedule, his/her admission shall stand canceled automatically without any notification

18. Admission in each next semester of the degree program shall be subject to the qualification of the previous semester as per examination regulations.
19. The student who has completed the prescribed number of lectures and practical’s of a semester of the degree program of the university at any level, shall not be allowed for re-admission to the same semester regardless of whether he undertakes his final examination for that semester.
20. Admission by Migration

Admission may be allowed at any time of the year by migration of a student from any other University to this University in a corresponding class provided that: –

(a)   The applicant produces a migration certificate from the University last attended along with a statement of the total number of lectures delivered in the class and attended by the applicant along with a character certificate.

(b)   That the Head of the Institute or the Principal concerned is agreeable to accept the applicant and has the necessary academic and physical facilities for the original combination of subjects or papers offered by the applicant at the time of his original admission.

(c)   That prior permission is obtained from the Principal for such admission and a candidate fulfills the conditions of admission laid down in these regulations.

(e)   Migration from a private nursing college/institute to Public Sector College/institutes shall not be processed. However, Migration from any public sector college/institute to another private-sector college/institute shall be permissible.  Furthermore, migration from one private college/institute to another private college/institute shall also be allowed

(f)    Mutual migration is not allowed.

(g)   Migration will be allowed only when a vacant seat is available in the corresponding class, not exceeding the total permissible strength of the college/institute.

(h)   All the applications shall be routed through the Head of the college/institution.

(i)    No case shall be processed without provision of No Objection Certificate. Both the Principles of the concerned college/institute shall give No Objection Certificate before the final approval by the Vice-Chancellor KMU.

(j)    The migration fee to be deposited in the KMU account, will be Rs. 20,000/- (Twenty Thousand) for students seeking migration from college/institute within the province and Rs. 50,000/- (Fifty Thousand) for students migrating from other provinces and abroad.

(k)   The migrating students must clear all the dues of the college where he/she remained for more than 06 months.

21. The admission by transfer of credit hours shall be allowed upon the recommendation of the KMU Equivalence Committee: –
    1. Such a transfer is mutually agreed to by Heads of Institutes or Institutions concerned.
    2. All such transfers shall be reported to the Academic and Examination Sections of the University.
    3. A fee amounting to Rs. 20,000/- (Twenty Thousand) for college/institute within the province and Rs. 50,000/- (Fifty Thousand) for students of other provinces and abroad shall be deposited in the KMU account for the transfer of credit hours.
22. TRANSFER OF CREDIT HOURS FOR GRADUATES
23. Credits are transferred on a course-to-course basis i.e., a person taking course A at University X is allowed to transfer his/her credits to University Y provided that course A is equivalent to course B taught at the Y University provided that course A and B are at least 70% similar in contents.
24. No credit hour of a course will be transferred if the grade is less than C for undergraduate and B for graduate.
25. Students may be enrolled (if they fulfill their criteria) for any semester or any single class and issue the students a transcript for the courses completed.
26. Credit hours may only be transferred between duly recognized HEIs and internationally recognized universities.
27. Re-admission: –
28. If a student on the rolls remains absent from his class continuously for 14 days or more without a reasonable cause, he will be liable to be struck off the rolls of the Institute or college. Such students may be re-admitted only in case the Admission Committee is satisfied that the absence was not willful or was due to circumstances beyond human control, provided such an application is submitted within 15 days after the order of the removal of a student from rolls.
29. Re-admission fee shall be charged and credited to the University Fund. The late fee shall be applicable as per section 36 of the KMU Admissions regulations, 2017
30. Miscellaneous: –
31. If any of the particulars given by the candidate in his application form for admission is found incorrect or false or facts suppressed, he shall be refused admission.
32. If incorrect or false statements or the suppression of facts are detected after a candidate has been granted admission, his admission shall be canceled and he may be expelled from the University.
33. A candidate/person convicted of any offense in a Court of Law including moral turpitude and having served a sentence in Jail is debarred from seeking admission to the University.
34. DETAINED/RE-APPEAR STUDENTS FEE POLICY:
    1. BSN/ Post RN BSN/ CNA/ LHV/ CMW: Those students who fail in annual/semesters examination and are re-admitted in the same class shall be liable to deposit 50% of the tuition fee for all category students of the constituent institutions of KMU, prescribed for the year/semester.
    2. Those students who do not appear in the final term/end of term exam due to shortage of attendance, willful absence shall be charged 100% tuition fee for that semester and will be liable to repeat classes.
       1. FEE FOR REPEATING MODULE:

Students who intend to repeat the dropped module shall be liable to pay 50% of the semester tuition fee for all category students of the Constituent Institutions of KMU prescribed for the year/semester.

27. Application processing fee for admission/prospectus fee shall be non-refundable.

Semester / annual fee refund policy shall be as per university policy.